Privacy Policy

1. Introduction

This document defines how our photography venue business collects, stores, utilises and safeguards personal data submitted via our creative space hire website. All data handling complies with UK domestic data protection regulations, and this policy applies to every site visitor, enquiry sender and studio renter.

We will never distribute collected personal data to unrelated third parties without explicit written consent from the data owner.

2. Data We Collect

2.1 Manually Submitted Personal Information

• Full name, active email address and contact phone number filled in enquiry and booking forms
• Booking details including requested rental time slots and number of attendees for photoshoots
• Text content sent to our official business email for studio service consultation

2.2 Automatically Collected Anonymous Technical Data

• Visitor browser type, page access timestamps, browsing path and unidentifiable IP address
• Anonymous page interaction statistics used only to optimise photography studio booking page layout and functions

3. Authorised Usage of Personal Data

• Confirm photography studio availability and send venue access instructions before your reserved rental period
• Reply fully to all service consultation messages sent through website contact channels
• Complete internal booking filing for daily creative venue operation management
• Deliver critical studio update notices solely for confirmed photoshoot booking records
• Resolve disputes related to studio space use after the completion of your rental session

We refuse to use stored personal data for unsolicited commercial message distribution without clear opt-in permission.

4. Data Storage & Fixed Retention Periods

All personal records will be permanently and securely erased once their fixed storage periods end. Retention rules are listed below:

• Unconfirmed photoshoot booking enquiry data: stored for 90 calendar days after submission
• Completed studio rental booking records: retained for 180 calendar days after rental end date
• Customer email correspondence logs: preserved for 12 calendar months from the last received message
• Anonymous automatic browsing statistics: auto-cleared every 30 calendar days

All personal data archives are stored in encrypted digital systems; only designated internal venue staff hold authorised access rights.

5. Limited Third-Party Data Handlers

Only trusted service providers may receive minimal necessary data to operate core photography studio booking functions, with strict data protection agreements in place:

• Website hosting service: securely stores form submission data within UK servers
• Business email delivery platform: transmits booking confirmation emails to customer addresses

We do not sell, rent or trade full personal data archives to any external commercial organisations.

6. Personal Data Rights

All users hold full data protection rights and may send formal requests via info@k7venue.com to exercise the following entitlements:

• Request a full copy of all personal records linked to your submitted contact information
• Submit correction requests for inaccurate stored personal details
• Apply for full deletion of your personal data after the fixed retention period expires
• Revoke prior consent for receiving photography venue service notifications at any time

All formal data requests will receive a complete written reply within 30 working days after we receive your email application.

7. Site Session Tracking Tools

This website only uses temporary session tracking tools to maintain stable photography studio booking page operation and save unfinished form input content. No long-term visitor profiling tracking tools are deployed across our site.

Visitors may disable tracking storage via browser settings; partial booking page functions may be restricted after full deactivation.

8. Data Protection for Minors

Our photography studio rental service is only open to users aged 18 and above. We will not actively collect personal information from visitors under 18 years old. If minor-related data is submitted without guardian approval, contact our business email for secure deletion within 7 working days.

9. Policy Revision Rules

This privacy policy may be updated to match revised data protection legal standards or photography venue service rules. All updated clauses will be published directly on this page and take effect immediately after posting.

Customers with confirmed future photoshoot bookings will receive brief email alerts only when core data handling terms are adjusted significantly.